SECTION 7: ADMINISTRATION, FINANCE & LOGISTICS

A. ADMINISTRATION

In order to create a historical record of emergency response activities to improve procedures and develop mitigation strategies, the EOC shall include a specifically designated position to document the actions taken during the emergency operation of the EOC. This responsibility should include the collection of incident command logs, action plans created during the emergency, internal and external entities involved, resources expended, etc. This information, when combined with the post-incident assessment, will form the official incident record.

B. FINANCE

While the finance section of the EOC is responsible to account for expenditures made through the EOC, the Administration and Finance Division is ultimately responsible for aggregating the overall costs incurred during an emergency that requires a substantial university response effort. This financial information should include expenditures made by entities (internal and/or external) in addition to the EOC, and will be made available to support reimbursement efforts, insurance claims, and inform future emergency budgeting, etc.

Expenditures will be tracked on forms as prescribed and provided by the Assistant VP for Financial Services to capture eligible costs for potential reimbursement. The Emergency Management Coordinator will inform responding agencies and local officials about the cost recovery process and how to document costs incurred during the response and recovery operations.

The A&F Division, and its Safety & Risk Management Department, working in collaboration with the state Risk Management & Tort Defense Division, is responsible for aspects of property and liability insurance coverage for MSU. Insurance considerations may influence disaster preparedness, mitigation, response, and recovery efforts.

C. LOGISTICS

The EMC will review and assess the university’s hazard vulnerabilities, existing risks, internal response capabilities, potential external resources, and post-incident assessments in order to identify resource shortfalls and recommend appropriate resource levels. The EMC should also review the list of external/contracted resources that might be required during an emergency and recommend which risks should be addressed through contingency contracts to facilitate rapid emergency response.

Logistical considerations should also include support in an emergency for children and individuals with disabilities and their service animals.

The Animal Resource Center (ARC) houses a variety of animal species that support the goals of biomedical research. The ARC maintains a facility—specific emergency response plan which details how facility personnel, research technicians involved with animal care and use, and research investigators will respond to an emergency. The ARC Emergency Response Plan is summarized in Hazard-Specific Annex H.