Minutes: May 8, 2020

Attendees:

 Call to order/approval of minutes

• Chair Kim Obbink
• Minutes approved (March Minutes) as April meeting was cancelled.  
• Note: Some members were in person and some were via WebEx.

 University Information Announcements

• Asked to delay seed grant proposals.
• 5% budget cut would be okay, but if it winds up being a larger budget cut then it will need to be revisited. Guidance from O&E members- Do we want to put it out now and send it out for beginning of the school year or wait?
• Cody recommends waiting because of all the postponements and all the university happenings that were cancelled and from his perspective he thinks that we should wait. Kitty, Carmen, Julie & Julian agreed.
• Since it was suggested to get CIP proposal for the additional $15,000 we were seeking to cover the additional seed grants we were looking to fund and those are put on hold, it is agreed by all that the RFP for seed grants be put on hold.
• Standard Operating Procedure template - Is this a good idea to do? If so, should we use this template and adjust it to fit the Outreach and Engagement Council? McSpadden said yes, we should use the template and it would be good to post on the website as well. If someone must step in on short notice, this would be beneficial for the future members stepping in.
• Putting in place a vice chair might be a good thing to have in place. ATO will post it where O&E members can access it and play around with it. Possibly Box?
• If we get notification that the budget is going to only be cut 5% then we should consider meeting in August.
• Strategic Plan needs to be visited and some of the timelines moved back. Cody will contact Kim and let her know if those are possible to move or if there are some triggers involved.
• Keep June meeting. Kim and Jen will work on standard operating guidelines document and send that out.
• Cody will report back what the assignment is with the strategic plan before the next meeting.
• Hear from some of the other seed grant recipients. Have them share their stories and how they completed their projects and what worked and didn’t work for them. This will be on the fall agenda. May also add how some of them switched their projects to online during all of this. Would be good to capture that.

Action Items from Agenda

Member Feedback / Announcements

Action Items from meeting

• Cody will report back what the assignment is with the strategic plan before the next meeting.
• Decide of Seed Grant Proposal RFP should be put out now or wait until Fall. Agreed unanimously to wait until fall.
• Keep June meeting. Kim and Jen will work on standard operating guidelines document and send that out.

Next Meeting: June 12^th, 2020, 1:30 p.m. Barnard Hall 128/WebEx