Record Book Forms
Forms Available as PDF Downloads:
Record Book Guidelines
MY 4-H Year
Non-Animal Project
Market Animal Project
Breeding Animal, Horse, Small Animal Projects
Forms Available Online:
SWEET GRASS COUNTY 4-H RECORD BOOK COMPLETION GUIDE
Record books are required yearly. Members who do not turn their record book in by the deadline will be ineligible from re-enrolling in 4-H the following year, receiving any year end awards and will not receive county or state credit for that year.
The Green ‘My 4-H Year’ is required by every member. This will summarize your entire
year.
The Blue ‘Non-Animal Project’ and/or Red/Purple ‘Animal Project’ are required for
every project you are enrolled in as of the May 15th Drop/Add date. Forms are required even if you did not take anything to fair in the
projects you are enrolled in.
Every section of all forms must have information in them. If an area does not apply
to your project, write that in the appropriate section.
It is the responsibility of the member to complete their record books, not parents
and siblings.
Project books, photos, ribbons etc. may be added to your record book.
Record keeping is an essential part of your projects, and will be necessary throughout your life.
COMPLETION CHECKLIST
Name____________________________________Club_________________________________
MY 4-H YEAR:
Name/Address/Photo ______ Goals/Projects _______ Member AND Leader Signature
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Meetings ______ Committees & Community Service _________ Activities & Awards _________
Journal of Activities/Events/Experiences (use additional paper as needed) _________
NON-ANIMAL PROJECT:
Name/Goals _______ What you did/learned _________ Record of Income/Expense _________
MARKET ANIMAL PROJECT:
Name/Goals _______ What you did/learned ________ Value of Animal ________
Feeding Chart_______ Animal Growth Records _______ Expenses _______ Health Care ______
Sales Record ________ Financial Summary _________ Net Income _________
Member AND Leader Signature ________
BREEDING ANIMAL PROJECT:
Name/Goals _____ What you did/learned ______ Value of Animal ______ Feeding Chart______
Sales Record _____ Health Care Chart ______ Feed Expenses ______ Production Chart
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Financial Summary ________ Net Income ________ Member AND Leader Signature _________
My 4-H Year
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This Record Book Belongs To: |
Photo Here: |
| Name: | |
| County: | |
| Club: | |
| Age: | |
| Years in 4-H: | |
| Grade: |
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These are my goals for this year: |
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These are my projects for this year: |
Did you reach your goals? |
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I have evaluated my records and believe that they are accurate and complete. I verify that this represents my own work.
Member Signature: ______________________________ Date: _______________
Leader Signature: ________________________________Date: _______________ |
Club & Meeting Participation
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Nov |
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Jan |
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Project |
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Committees & Officer Summary (4-H & Other):
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Name of Committee or Office |
Describe what you do |
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Community Service projects involved in:
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Communications & Promotional Activities:
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Event Location |
Month |
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Awards & Honors (4-H & Other):
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Type of Award |
Title |
Event Location |
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Journal all of your Activities, Events & Experiences:
Include such things as school, sports, church, home, civic duties & volunteer.
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Type of Activity |
Location |
Description |
Date |
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Use more pages as needed.
Non-Animal Project Journal & Financial Record
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This Project Record Belongs To: |
Photo: |
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Name: |
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County: |
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Project: |
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Years in Project: |
Project goals and plans for this year:
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Record ALL the things you do in this project.Include things such as project meetings, workshops, work, trainings, shows, What you did...What you learned...When you did it! |
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Date |
What you did |
What you learned |
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Record of Project FinancesRecord as INCOME all money you receive from the sale of services and/or products from this NON-animal project. Record as EXPENSES all the items you pay for with money to support this NON-animal project. |
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Date |
Description of Income/Expense |
Income |
Expense |
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Total Income |
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Total Expenses |
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Profit or Loss: Total Income MINUS Total Expenses |
PROFIT or LOSS |
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Market Animal Project Journal & Financial Record |
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This Project Record Belongs To: |
Photo: |
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Name: |
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County: |
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Project: |
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Years in Project: |
These are my project goals and plans for this year:
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Record ALL the things you do in this project as you do them.Include things such as project meetings, workshops, work, trainings, shows, What you did...What you learned...When you did it! |
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Date |
What you did |
What you learned |
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Value of Animal(s) Purchased/OwnedEnter the value of animal(s) that you purchased or owned prior to beginning this project. |
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Date |
Description |
Number |
Purchased From/Owned By |
Weight |
Price |
Market Value |
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Total Number: |
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Total Market Value A) |
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Value of Animal(s) Owned at End of ProjectEnter the value of animal(s) that you owned at the end of this project. |
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Date |
Description |
Number |
Weight |
Price/Estimated Value |
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Total Price |
Estimated: (B) |
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Feeding RecordWrite the kind of feed at the top of the columns. You may use the units (pounds, cwt, tons) that are the most convenient for you, however, be consistent. Also record how much the feed for each month costs. |
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Kind of Feed |
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Month |
Amount |
Price |
Amount |
Price |
Amount |
Price |
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October |
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November |
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December |
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January |
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February |
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March |
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April |
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May |
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June |
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July |
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August |
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September |
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Totals |
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Price/Unit: |
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| Total Feed | Cost (C) |
Market Animal Growth RecordUse this chart for Market Animal Projects ONLY. |
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Name of |
Birth Date |
Date started |
Start weight |
Date ended |
End weight |
Total Weight Gain |
Total Days on Feed |
Average Daily Gain |
Feed Cost per LB |
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Total Weight Gain = Ending Weight MINUS Starting Weight.
Average Daily Gain = Total Weight Gain DIVIDED BY Days on Feed.
Expenses other than feedRecord any other expenses such as taxes, marketing, transportation cost, show expenses, insurance. |
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Item and Description |
Cost |
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Total (E) |
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Health Care Chart |
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Date |
Reason for Treatment |
How Administered |
# of Animals |
Size of Dose |
Cost/Animal |
Total Cost |
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Total Health |
Care Costs | (F) |
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Sales RecordRecord the sale of your animal (s) or sale of goods from the animal (includes wool, etc). |
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Animal Sold |
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Date |
Place Sold |
Selling Weight |
Selling Price |
Total Sale |
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Total (D): |
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Project SummaryEveryone should complete this summary at the end of the project year. Use totals from the previous sections. |
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Receipts |
Expenses |
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Value of Animal Sold (Total D) If not sold, use market value |
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Value of animal at the beginning of project (Total A) |
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Prize money received |
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Feed (Total C) |
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Health Care Costs (Total F) |
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Other Expenses (Total E) |
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Total Receipts/Income |
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Total Expenses |
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Net Income: Total income/receipts minus total expenses: $-------------------
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I have evaluated my records and believe that they are accurate and complete. I verify that this represents my own work.
Member Signature: ______________________________ Date: _____________
Leader Signature: ________________________________ Date: _____________
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Breeding Animal Project Journal & Financial Record (Including Horse & Small Animal)
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This Project Record Belongs To: |
Photo: |
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Name: |
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County: |
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Project: |
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Years in Project: |
These are my project goals and plans for this year: |
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Comments: |
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Record ALL the things you do in this project as you do them.Include things such as project meetings, workshops, work, trainings, shows, What you did...What you learned...When you did it! |
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Date |
What you did |
What you learned |
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Value of Animal(s) Purchased/OwnedEnter the value of animal(s) that you purchased or owned at the beginning of this project. |
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Date |
Description |
Number |
Purchased From/Owned By |
Weight |
Price |
Market Value |
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Total Number: |
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Total Market Value |
(A) |
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Value of Animal(s) Owned at End of ProjectEnter the value of animal(s) that you owned at the end of this project. |
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Date |
Description |
Number |
Weight |
Price/Estimated Value |
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Total |
Estimated Price (B) |
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Feeding RecordWrite the kind of feed at the top of the columns. You may use the units (pounds, cwt, tons) that are the most convenient for you, however, be consistent. Also record how much the feed for each month costs. |
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Animal |
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Kind of Feed |
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Month |
Amount |
Price |
Amount |
Price |
Amount |
Price |
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October |
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November |
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December |
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January |
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February |
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March |
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April |
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May |
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June |
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July |
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August |
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September |
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Totals |
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Price/Unit: |
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| Total Feed | Costs (C): |
Sales RecordRecord the sale of your animal(s) or sale of goods from the animal (including wool, etc). |
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Animal Sold |
# |
Date |
Place Sold |
Selling Weight |
Selling Price |
Total Sale |
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Total Sales (D) |
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Health Care Chart |
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Date |
Reason for Treatment |
How Administered |
# of Animals |
Size of Dose |
Cost/Animal |
Total Cost |
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Total Health |
Care Costs | (F) |
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Expenses other than feedRecord any other expenses such as taxes, marketing, transportation cost, show expenses, insurance. |
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Item and Description |
Cost |
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Total Other Expenses (E) |
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Production Record for Animal Breeding ProjectFill this out only if you are taking a breeding project. |
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Dam ID |
Date Bred |
Sire ID |
Date Offspring Born |
Number Born M / F |
Average Birth Weight |
Number Weaned M / F |
Average Weaning Weight |
Number Sold M / F |
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Project SummaryEveryone should complete this summary at the end of the project year. Use totals from the previous sections. |
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Receipts/Income |
Expenses |
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Value of Animal Sold (Total D)
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Value of animal at the beginning of project Total (A) |
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Prize money received |
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Feed Total (C) |
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Health Care Costs Total (F) |
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Other Expenses Total (E) |
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Total Receipts/Income |
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Total Expenses |
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Net Income: Total income/receipts minus total expenses: $-----------------------
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I have evaluated my records and believe that they are accurate and complete. I verify that this represents my own work.
Member Signature: ______________________________ Date: _____________
Leader Signature: ________________________________ Date: _____________ |