Glossary
Requisition – A cart that has been reviewed and submitted by a requester. The requisition goes through an approval workflow for review.
Purchase Order (PO) – Automatically Generated by SmartBuyMSU after a requisition has been approved. SmartBuyMSU sends PO to the supplier to initiate the purchase.
Receipt – Electronic record that goods or services are received.
Invoice – Document from a supplier requesting payment for delivery of goods and services.
Commodity Codes - A code which categorizes the product or service being purchased. MSU uses UNSPSC codes. Codes are used for approval routing, spend analysis, and supplier classification.
Shopper - Student employees and graduate students are Shoppers, can search and add items to their cart. Shoppers can only assign their cart to a Requester to review and place the requisition.
Requesters - Can place requisitions and are ultimately responsible for completing mandatory fields.
Approvers - Are responsible for reviewing and approving the Requisitions, Purchase Orders or Invoices.
Hosted Catalog - Provides access to MSU prices but is maintained within SmartBuyMSU.
Punchout Catalog - Shopping experience maintained on the Supplier’s website. Connects directly to the vendor’s website. It will look and behave like you are shopping on the vendor's website.
Non-Catalog Requisition - Process to initiate a purchase for goods and/or services that are not available in a punchout or hosted catalog. In most cases, Requestors should obtain a quote from a supplier to attach to the requisition.
Contract Request Form - Process to initiate creation of a contract for services.