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  • 1200.00 Equipment Maintenance Agreements (Total Contract Value $25,000 or less)
 

1200.00 Equipment Maintenance Agreements where the Total Contract Value is $25,000 or less
 

Departments are authorized to process DPOs for equipment maintenance if the total contract value is $25,000 or less.  
 
1. Total contract value below $10,000: 
Departments have the option of using a Departmental Purchase Order, Contracted Services Agreement, or a Maintenance Agreement provided by the maintenance supplier. MSU Procurement & Contract Services must approve the terms and conditions of any maintenance agreements provided by the supplier, prior to award. 
 
2. Total contract value above $10,000 and below $25,000: 
Departments are required to use the Contracted Services Agreement form or the Maintenance Agreement form provided by the maintenance supplier. Use of the Departmental Purchase Order form is another option. MSU Procurement & Contract Services must approve the terms and conditions of any maintenance agreements provided by the supplier, prior to award. Departments must comply with purchasing procedures defined in Section 600 of this manual.

3. If the total contract value of the Equipment Maintenance Agreement exceeds $25,000 (based on total contract duration), the Department must submit a Purchase Requisition to Procurement & Contract Services.


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