05-16-23 Minutes

MEETING MINUTES OF THE UNIVERSITY FACILITIES PLANNING BOARD

ITEM No. 1- APPROVAL OF NOTES

None

ITEM No. 2 - EXECUTIVE COMMITTEE REPORT

None

ITEM No. 3 - CONSENT AGENDA

None

ITEM No. 4 - RECOMMENDATION - Custodial Key Distribution Structure

Presenter: Sarah Knoebl, Campus Planner

The Custodial services key distribution functions need to be relocated from the Facilities Yard to the Barnard Hall service drive during Summer 2023 until the completion of the Facilities Yard project (date TBD). Relocation of this function is due to the closure of the 7th Avenue Facilities Yard entrance to accommodate the 7th Avenue utility tunnel construction beginning June 2023 and the Facilities Yard Relocation Project beginning in Fall 2023. Following the completion of the Facilities Yard Relocation Project, the custodial key distribution function will be returned to the Facilities Yard.

Custodial keys are currently distributed daily at the 7th Avenue Facilities Yard loop from 5:30am – 7:00am, 3:00pm – 4:00pm, and 10:00pm – 11:00pm. Approximately 77 custodial staff members receive keys every day. Maintaining efficient distribution of keys to custodial staff is critical to their effective operation across campus.

The new key distribution structure will be of a simple, discreet design, constructed of wood with brown metal siding and a dark brown trim. The dimensions of the structure are 8’ x 10’ with a drive-up window located on the east side of the structure. The location of the structure is screened from public view by trees separating it from 6th Avenue and it generally fits with the semi-industrial nature of the space.

A drive lane will be maintained for efficient access to the key structure’s drive-up window located on the east side of the structure.

Sreekla Bajwa confirmed that service vehicles will be entering and exiting on 6^th avenue.

Tom Rodgers raised a question about the structure’s roof color, Sarah Knoebl confirmed that the roof is brown, the included picture was taken before completion of the structure.

Sreekla Bajwa inquired whether there will be signage directing custodial staff. EJ Hook answered that signage for custodial staff will be put in place a week before the location change. Signage for convenience parkers will also be put in place to make sure users are aware of the changes. EJ acknowledged that engineering uses this service drive to get materials in and out of lab spaces.

Royce Smith reiterated that this structure will be temporary. EJ stated that this location allowed for the most efficient and convenient operation for custodial staff.

It was asked whether the structure will be self-served. This is not self-serve due to security, a person will be present to distribute keys during the specific time frames. The building is alarmed and has a cellular connection. The structure will be manned a half-hour before and after each distribution period. There is power in the building, fans and heaters will be utilized to maintain comfort in the building.

Durward questioned whether the flow of traffic will travel South to North.

New employee key distribution will remain at the Plew Building, this structure will distribute to custodial staff only  

The Vote: Unanimous vote to approve the custodial key distribution structure.

City of Bozeman Updates

The City of Bozeman is updating engineering standards.

The City of Bozeman is holistically and almost completely replacing development standards for zoning and subdivisions. Development standards will include landscape standards. Students have been assisting the city with public engagement.

City of Bozeman is in the process of securing additional water rights – looking 50 years out.