Youth Council Minutes November 11, 2018

Youth Council Minutes- Unapproved

November 11, 2018 Bill Hamilton Building @ 3:00 PM 

Call to Order

Meeting called to order at 3:05 PM by the Extension Agent/Teen leader facilitator (Kara Tangedal). 

Attendance

Teen Leaders Present: Meghan Lee, Chloe Lee, Lindsay Abelin, McKenzie Tordale, Josie Hamilton, Olivia Harris, Hannah Diehl, Janell Swanson, Taylor Novak, Cade Duran, Breanna Harrison 

Icebreaker/Game

An ice breaker was conducted first. Teen leaders attached song lyrics together for a prize.

New Business

• Meeting Structure

  • Robert’s Rules of Order
  • Parliamentarians will be the Extension Agent, Teen Leader Superintendent, and Teen Leader Junior Superintendent

• Additions to the Agenda

  • Citizenship Seminar
    • McKenzie, Josie, Cade, Janell, Taylor, and Hannah showed interest in attending

• Introductions

• Purpose

  • Forming a Youth Council so youth can have a collective voice for Council, Foundation, and Committee meetings

• Junior Superintendent/Representative Reports

  • The following teen leaders volunteered to attend committee meetings:
    • Quality Assurance: Janell Swanson
    • Livestock Sale: Josie Hamilton, Olivia Harris, McKenzie Tordale
    • Awards: Josie Hamilton
  • McKenzie volunteered as teen leader junior superintendent

• Plan of Communication

  • Instagram – Teen leaders were notified about county Instagram account
  • Website/Newsletter – Teen leaders were notified that the website will be updated.
  • Remind – Teen leaders expressed this is the best way to reach them.
  • E-mail – Teen leaders have e-mail, but don’t check it often.

• Youth Council Positions

  • Determine Roles
    • Youth Council President
      • Janell moved the president’s role would include:
        • Running meetings, helping with the agenda, ensuring the Youth Council has a presence at Council, Foundation, and Committee meetings
        • Chloe seconded, motion passed
    • Youth Council Vice-President
      • McKenzie moved the vice-president’s role would include:
        • Taking on the president’s roles in the president’s absence, helping with the agenda, organizing the icebreakers and games for each meeting
        • Hannah seconded, motion passed 
    • Youth Council Secretary
      • Hannah moved the secretary’s role would include:
        • Taking meeting minutes and attendance, helping with the agenda
        • Chloe seconded, motion passed
    • Council Treasurer Representative
      • Taylor moved the Council treasurer representative’s role would include:
        • Fundraisers, learning about and communicating the Council budget to the Youth Council
        • Hannah seconded, motion passed
    • Cade moved to add a Public Relations officer position
      • McKenzie seconded, motion passed
      • Cade moved the Public Relations Officer’s role would include:
        • • Facebook, Instagram, Social media presence, and public appearances
          • Chloe seconded, motion passed 

• Nominations 

  • Nominations will be announced in the December newsletter, on Facebook, in Instagram, on the website, and via e-mail. Nominations can also be taken on the floor in December, as is with the Indoor and Outdoor committees. Elections will be held during the December meeting. All 4-H youth members present at the meeting can vote.
  • Youth Council President
    • Cade nominated Janell
    • McKenzie nominated Olivia
  • Youth Council Vice-President
    • Chloe nominated Lindsay
    • Olivia nominated Josie
  • Youth Council Secretary
    • Josie nominated McKenzie
    • Cade nominated Claire Downing
  • Council Treasurer Representative
    • Meghan nominated Chloe
    • Janell nominated Payton Sprague
  • Public Relations Officer
    • Janell nominated Cade
    • Chloe nominated Meghan 

• Outdoor Agenda 

  • Outdoor Agenda o The teen leaders went through and discussed the proposed outdoor agenda.
  • Closing the barn at 10 pm vs 11 pm
    • After discussion, Chloe moved to shut down the barn to the public at 10 pm, but allow 4-Hers in until 11 pm, as identified by their wristbands.
    • Cade seconded, motion passed as collective opinion
  • Term limits
    • After discussion, Janell moved that superintendents serve a two year limit until reelection.  McKenzie seconded, motion passed as collective opinion
    • Discussion moved on to whether or not there should be a cap on the number of times a superintendent can be reelected. This was tabled to discuss youth voice in voting.
      • Janell moved that junior superintendents have their own vote at committee meetings.
        • Hannah seconded, motion passed as collective opinion
      • Meghan moved that each club’s president vote on the Superintendent as the club representative either in-person at the committee meetings or by providing a vote in writing or verbally through the Extension Agent.
        • Taylor seconded, motion passed as collective opinion
      • Discussion continued concerning a cap on reelections.
        • Chloe moved to not cap number of reelections.
        • Hannah seconded, motion passed as collective opinion 
  • Briefly discussed old business regarding Round Robin, Rabbit, Poultry, and Sales. Josie, Olivia, and McKenzie were reminded to attend Livestock Sale Committee meetings to have a Youth Council voice. 
  • Swine
    • Discussion included not buying wood railing in the interest of the budget. Clubs have some available. Also not wanting to give a single pig a double pen, but instead place them next to pens with three pigs and adjust size that way.
    • Cade tabled making a formal opinion about wood railing and pen sizes for pigs until more information is received. Janell seconded. 
  • Outdoor
    • Addressed earlier in meeting. 

• Goals and Priorities

  • Cade moved to table until next meeting. Josie seconded, motion passed. 

Announcements

• Josie moved we have teen leader meetings in conjunction with Youth Council recur on second Sundays of every month at 3 PM. Hannah seconded, motion passed. 

Adjourned 

• Meeting adjourned at 4:30 PM

************Whew, nice job team! Note: We are currently constructing a rough draft of the constitution and bylaws of the Youth Council. I have attached a draft, which can also be found on the website. We will look it over and vote on it in the December meeting.