4-H Project Sheets
Our webpages must be accessible so we have our documents in printable/downloadable PDF version first then we have the document in a webpage version. You may need to scroll through the page to find the document you are looking for.
Documents on this page:
See what MSU Extension has to say about Record Books/Sheets: https://www.montana.edu/extension/4h/projects/support/record_books/index.htmlhttp://montana4h.org/projects/support/record_books/index.html
- My 4-H Year
- Animal Project
- Non-Animal Project
- Cloverbud
- Dog Project (in addition to Animal Project)
- Horse Project
Printable version of My 4-H Year Record Journal (PDF)
My 4-H Year
This Record Belongs to
4-H Year: ________________
My Photo
These are my projects for this year
These are my goals for this year
Briefly describe your goals for the coming year. Use only the space provided. Use your tab key to move to the next line.
Did you reach your goals?
Briefly describe what happened throughout the year as you attempted to reach your goals. Use your tab key to move to the next line.
Club & Project Club Meeting Participation
Record the number of club & organized project meetings you attend. Add notes as needed.
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Club Name
Example Club
1 1 No
Meeng
1 Missed
Meeng
‐Sick
2 1 1 No
Meeng
2 1 1
Club/Project Name
________________
Club/Project Name
________________
Club/Project Name
________________
Club/Project Name
________________
Club/Project Name
________________
Offices & Committees (4-H and other)
Record club offices you hold and committees you are a member of. If you need more space, use the extra pages at end of this record
form, and check the box below.
Name of Committee or Office Describe what you do
More committees & offices are listed at the end of this record form.
Promotional Presentations
Record ways you have promoted or publicized 4-H (examples: wore my club t-shirt, National 4-H Week booth, published a news
article, etc.). If you need more space, use extra pages at end of this record form, and check the box below.
Type of Presentation Description Event or Location Date
More promotional presentations are listed at the end of this record form.
Communications Activities
Record your communications activities. (examples: Demonstration/Illustrated Talk, Kiwanis Report, reports at club meetings,
public speaking, etc.) If you need more space, use extra pages at end of this record form, and check the box below.
Type of Communication Title Event or Location Date
Promotional Presentations
Record ways you have promoted or publicized 4-H (examples: wore my club t-shirt, National 4-H Week booth, published a news
article, etc.). If you need more space, use extra pages at end of this record form, and check the box below.
Type of Presentation Description Event or Location Date
More promotional presentations are listed at the end of this record form.
More communications activities are listed at the end of this record form.
Awards & Honors (4-H and other)
Record ALL awards and honors that you have received this year. Include both 4-H and other, such as school, sports, community etc.
If you need more space, use extra pages at end of this record form, and check the box below.
Activity or Event Award Locaon Date
More awards & honors are listed at the end of this record form.
Journal of Activities, Events & Experiences
Use this page to record ALL activities, events, and experiences as you have them. Include things such as school, sports, church, home
chores, civic and volunteer activities. If you need more space, use extra pages at end of this record form, and check the box below.
Type of Activity Locaon Descripon Date
More activities, events & experiences are listed at the end of this record form.
Comments
Record notes or other comments you have about the experiences you have had this year in 4-H. If you need more space, use extra
pages at end of this record form, and check the box below.
I have evaluated my records and believe that they are accurate, complete and verify that
this represents my own work.
________________________________________________________________ _____________________________________
4-H Club Member Date
I have reviewed this record book.
________________________________________________________________ _______________________________________
4-H Club Leader Date
The U.S. Department of Agriculture (USDA), Montana State
University and the Montana State University Extension Service
prohibit discriminaon in all of their programs and acvies on
the basis of race, color, naonal origin, gender, religion, age,
disability, polical beliefs,
Offices & Committees (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record.
Name of Committee or Office Describe what you do
Promotional Presentations (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record.
Type of Presentation Description Event or Location Date
Communications Activities (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record.
Type of Communication Title Event or Location Date
Awards & Honors (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record.
Activity or Event Award Locaon Date
Journal of Activities, Events & Experiences (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record.
Type of Activity Locaon Descripon Date
Comments (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record.
Printable version of 4-H Animal Project Journal & Financial Record Sheets (PDF)
Animal Project Journal & Financial Record
4-H Year: ________________
This Record Belongs to
County
Project Name
Years in the Project My Photo
These are my project goals for this year.
Briefly describe your project goals for the coming year. Use only the space provided. Use your tab key to move to the next line.
Did you reach your project goals?
Briefly describe what happened throughout the year as you attempted to reach your goals. Use your tab key to move to the next line.
Record ALL the activities you do in this 4-H project as you do them.
Include things such as: project meetings, workshops, field trips, work, trainings, shows, concerts, learning experiences… anything
related to your project.
WHEN YOU DID IT… WHAT YOU DID… WHAT YOU LEARNED!
Date What You Did What Your Learned
More activities are listed at the end of this record form.
Value of Animal(s) Purchased/Owned/Possessed
Enter the value of animal(s) that you owned prior to beginning this project year or that you purchased or were given for this project.
Date Description Number Purchased From/
Owned By
Weight Unit Price Market
Value
Subtotal (this page)
Subtotal (combined from additional pages)
Total Market Value (TOTAL A)
Value of Animal(s) Owned at End of Project
Enter the value of animal(s) that you owned at the end of this project year.
Date Description Number Weight Estimate Value/
Price
Subtotal (combined from additional pages)
Total Estimated Value (TOTAL B)
Subtotal (this page)
More animals owned at END of project are listed at the end of this record form.
Feeding Record
Write the kind of feed at the top of the columns. Use the units (pounds, cwt, tons) that are most convenient for you, however be
consistent. Also record how much the feed for each month costs. Use the chart to keep track of feed for all animals in this project.
Animal
Kind of Feed
Month Amount Price Amount Price Amount Price Amount Price
October
November
December
January
February
March
April
May
June
July
August
September
Totals
Price/Unit
Total Feed Cost (TOTAL C)
Comments
Record notes or other comments you have regarding this feeding record. Use the tab key to move to next line.
Subtotal (this page)
Subtotal (combined from additional pages)
More feeding records are listed at the end of this record form.
Market Animal Growth Record
Use this chart for Market Animal Projects ONLY.
Name of Animal Birth
Date
Date Project
Started
Start
Weight
Date Project
Ended
End
Weight
Total Weight
Gain
Total Days
on Feed
Average
Daily Gain
Feed Cost
Per LB. Gain
Total Weight Gain = Ending Weight MINUS Starting Weight
Average Daily Gain = Total Weight Gain DIVIDED BY Days on Feed
More market animal growth records are listed at the end of this record form.
Expenses other than feed.
Record any other expenses such as taxes, marketing, transportation cost, show expenses, insurance etc.
Item and Description Cost
Subtotal (this page)
Subtotal (combined from additional pages)
Other Expenses Total (TOTAL E)
More expenses are listed at the end of this record form.
Health Care Chart
Date Reason for Treatment How Administered # of
Animals
Size of
Dose
Cost Per
Animal
Total Cost
Subtotal (combined from additional pages)
Total Health Care Cost (TOTAL F)
Subtotal (this page)
More healthy care records are listed at the end of this record form.
Sales Record
Record the sale of your animal(s) or sale of goods from the animal (includes wool, etc.)
Animal Sold # Date Place Sold Sale Weight Selling Price Total Sale
Subtotal (combined from additional pages)
Sales Total (TOTAL D)
Subtotal (this page)
More sales records are listed at the end of this record form.
Production Record for Animal Breeding Project
Fill this out only if you are taking a breeding project, otherwise you may delete this page.
Dam ID Date Bred Sire ID Date Offspring
Born
Number Born
Male Female
Average
Birth Weight
Number Weaned
Male Female
Number Sold
Male Female
More breeding records are listed at the end of this record form.
Project Summary
Receipts Expenses
Value of animals at end of project
TOTAL B
Value of animal(s) at the beginning of project
TOTAL A
Value of animals sold
TOTAL D
Feed Costs
TOTAL C
Prize money received Health Care Costs
TOTAL F
Other Expenses
TOTAL E
Total Receipts Total Expenses
Net Income:
Total Receipts minus Total Expenses
I have evaluated my records and believe that they are accurate, complete and verify that
this represents my own work.
_______________________________________________________________ _____________________________________
4-H Club Member Date
I have reviewed this record book.
________________________________________________________________ _______________________________________
4-H Club Leader Date
Comments
Record notes or other comments you have about this project.
I have evaluated my records and believe that they are accurate, complete and verify that
this represents my own work.
_______________________________________________________________ _____________________________________
4-H Club Member Date
I have reviewed this record book.
________________________________________________________________ _______________________________________
4-H Club Leader Date
The U.S. Department of Agriculture (USDA), Montana State
University and the Montana State University Extension Service
prohibit discriminaon in all of their programs and acvies on
the basis of race, color, naonal origin, gender, religion, age,
disability, polical beliefs, sexual orientaon, and marital and
family status.
Record ALL the activities you do in this 4-H project as you do them. (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record.
WHEN YOU DID IT… WHAT YOU DID… WHAT YOU LEARNED!
Date What You Did What Your Learned
Value of Animal(s) Purchased/Owned/Possessed (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record. Transfer subtotal to previous page.
Date Description Number Purchased From/
Owned By
Weight Unit Price Market Value
Subtotal Market Value (this page)
Value of Animal(s) Owned at End of Project (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record. Transfer subtotal to previous page.
Date Description Number Weight Estimate Value/Price
Subtotal Estimated Value (this page)
Feeding Record (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record. Transfer subtotal to previous page.
Animal
Kind of Feed
Month Amount Price Amount Price Amount Price Amount Price
October
November
December
January
February
March
April
May
June
July
August
September
Totals
Price/Unit
Subtotal Feed Cost (this page)
Comments
Record notes or other comments you have regarding this feeding record. Use the tab key to move to next line.
Market Animal Growth Record (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record.
Name of Animal Birth
Date
Date Project
Started
Start
Weight
Date Project
Ended
End
Weight
Total Weight
Gain
Total Days
on Feed
Average
Daily Gain
Feed Cost
Per LB. Gain
Total Weight Gain = Ending Weight MINUS Starting Weight
Average Daily Gain = Total Weight Gain DIVIDED BY Days on Feed
Expenses other than feed (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record. Transfer subtotal to previous page.
Item and Description Cost
Other Expenses Subtotal (this page)
Health Care Chart (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record. Transfer subtotal to previous page.
Date Reason for Treatment How Administered # of
Animals
Size of
Dose
Cost Per
Animal
Total Cost
Subtotal Health Care Cost (this page)
Sales Record (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record. Transfer subtotal to previous page.
Animal Sold # Date Place Sold Sale Weight Selling Price Total Sale
Sales Subtotal (this page)
Production Record for Animal Breeding Project (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record.
Dam ID Date Bred Sire ID Date Offspring
Born
Number Born
Male Female
Average
Birth Weight
Number Weaned
Male Female
Number Sold
Male Female
Printable version of 4-H Non-Animal Project Journal & Financial Record Sheets (PDF)
Non-Animal Project Journal & Financial Record
4-H Year: ________________
This Record Belongs to
County
Project Name
Years in the Project My Photo
These are my project goals for this year.
Briefly describe your project goals for the coming year. Use only the space provided. Use your tab key to move to the next line.
Did you reach your project goals?
Briefly describe what happened throughout the year as you attempted to reach your goals. Use your tab key to move to the next line.
Record ALL the activities you do in this 4-H project as you do them.
Include things such as: project meetings, workshops, field trips, work, trainings, shows, concerts, learning experiences… anything
related to your project.
WHEN YOU DID IT… WHAT YOU DID… WHAT YOU LEARNED!
Date What You Did What Your Learned
More activities are listed at the end of this record form.
Record ALL the activities you do in this 4-H project as you do them.
Include things such as: project meetings, workshops, field trips, work, trainings, shows, concerts, learning experiences… anything
related to your project.
WHEN YOU DID IT… WHAT YOU DID… WHAT YOU LEARNED!
Date What You Did What Your Learned
Record of Project Finances
Record as INCOME all money you receive from the sale of services and/or products from this non-animal project. Record as
EXPENSES all the items you pay for with money to support this non-animal project.
Date Description of Income or Expense Income Expense
Subtotals (this page)
More finance records are listed at the end of this record
Financial Summary Income Expense
Subtotals from previous page
Combined subtotals from any additional pages
Total Income & Expenses
Total Income
Total Expenses
Profit or Loss
Subtract your income from your expenses. PROFIT is a positive amount and LOSS is a negative amount.
The U.S. Department of Agriculture (USDA), Montana State
University and the Montana State University Extension Service
prohibit discriminaon in all of their programs and acvies on
the basis of race, color, naonal origin, gender, religion, age,
disability, polical beliefs, sexual orientaon, and marital and
family status.
I have evaluated my records and believe that they are accurate, complete and verify that
this represents my own work.
________________________________________________________________ _____________________________________
4-H Club Member Date
I have reviewed this record book.
________________________________________________________________ _______________________________________
4-H Club Leader Date
Comments
Record notes or other comments you have about this project.
I have evaluated my records and believe that they are accurate, complete and verify that
this represents my own work.
________________________________________________________________ _____________________________________
4-H Club Member Date
I have reviewed this record book.
________________________________________________________________ _______________________________________
4-H Club Leader Date
The U.S. Department of Agriculture (USDA), Montana State
University and the Montana State University Extension Service
prohibit discriminaon in all of their programs and acvies on
the basis of race, color, naonal origin, gender, religion, age,
disability, polical beliefs, sexual orientaon, and marital and
family status.
Record ALL the activities you do in this 4-H project as you do them. (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record. .
WHEN YOU DID IT… WHAT YOU DID… WHAT YOU LEARNED!
Date What You Did What Your Learned
Record of Project Finances (Continued)
Use this page as needed if you need extra room, otherwise delete it from your record. Transfer subtotals to previous page.
Date Description of Income or Expense Income Expense
Subtotals (this page)
Printable version of Cloverbud Project Journal Record Sheets (PDF)
I’m a Cloverbud!
ALL ABOUT ME
Fill in the blanks and boxes!
My name is:______________________________________
And I am _________ years old.
I am a Boy Girl
At school, I am in the __________grade
My Cloverbud leader’s name is :
________________________________________________
2FM0261
Rev. 9/11/09Put a picture of you here.Put a picture of your Cloverbud group here.
2
ALL ABOUT ME
My Cloverbud group name is ________________________________
There are _____ in my group. We meet _____ times a month.
I go to Cloverbuds
on my bike
walking
in a car
with my superhuman powers (just kidding!)
My favorite thing about Cloverbuds is: ___________________________.
My favorite fun thing to do is:______________________________.
My birthday is _______ /_______ /_______.
(month / day / year)
I have a pet
I do not have a pet
My pet is: cat dog fish
horse bird other:_________
My pet’s Name is:______________________________
3
MY ACTIVITIES
Put a star, check or maybe your thumbprint by the activities you have done!
Note for the Helper: There is a web based version and a printed version of Cloverbuds. Some of the activities are in both curricula and some are specific to the curricula. We have indicated which lessons are web or print only, all others are found in both curricula. Please refer to www.montana4h.org/#project:53 for the Web curricula.
Science and Technology
Five Senses
Good Vibrations
Air
Weather
— web Only —
Bubble Mania
Water
Community & Expressive Arts
Art Exhibits
Acting
Creating a Display
— web Only —
Hobbies
Sports
Story Telling
Healthy Living
Fitness Fun
Food choices
Safe at Home
— web Only —
Plants/Foods
Looking your Best
Environmental SciencePlants & Animals
Helping Your Environment
Nature Fun
Pollution
— web Only —
Dinosaurs
Habitats
Wildlife
Ants
— Print Only —
Pets
Birds
Plant/Seeds4
Personal Development
Experiencing Disabilities
Feelings
I’m Special
— web Only —
Building Character
Celebrations
Family
Citizenship
Food Drive
Heart to Heart
Our Flag
— web Only —
Democracy
Our Country
Rules
Family & Consumer Science
Managing Time
Money $$$
Television
— web Only —
Food Facts
Shopping
Weaving
Other Areas
Write any other activities you did:
____________________________________________________________
____________________________________________________________
Your Cloverbud group tried a lot of new activities this year.
What activity did you do? •
What was the best part of doing that activity. •
You can write or draw a picture of the activity you liked best.
The U.S. Department of Agriculture (USDA), Montana State University and the Montana State University Extension Service prohibit discrimination in all of their programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital or family status. Issued in furtherance of cooperative extension work in agriculture and home economics, acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture, Doug Steele, Vice Provost and Director, Extension, Montana State University, Bozeman, MT 59717
Flathead Dog Project – additional record sheets
Printable version of 4-H Flathead Dog Project Record Sheet-in addition to Animal Record Sheets (PDF)
Member Name: Age: Jr. Sr. Parent Name(s):
Phone Number (s): Text Avail? Yes No
Email Addresses:
4-H Club Name:
Dog’s Name: Please attach a picture of your dog here
Breed or Type of Dog:
Age: * Male Female Neutered/Spayed
How long have you owned it?
Where did you get it?
Has your dog had any previous training? Yes No
If yes, explain:
What year in 4-H Dog Showmanship is member?
What year in 4-H Obedience is your dog?
What year in 4-H Agility is your dog?
What year in 4-H Rally is your dog?
Please list your three (3) project goals:
Project goals are VERY important to succeeding in this project. Choose goals for you and your dog to work on together.
4-H Member Signature:
Parent’s Signature:
Proof of vaccinations. Date and year vaccinations expire:
Attach copy of vaccination proof to the back of this page.
The U.S. Department of Agriculture (USDA), Montana State University and the Montana State University Extension Service prohibit discrimination in all of their programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital and family status. To request a disability accommodation or to inform us of special needs, please contact the MSU Flathead County Extension Office at 758-5553.
4-H Horse Project Financial Journal
Printable version of the 4-H Horse Project Financial Journal (PDF)
This record belongs to: |
Photo of me and my horse |
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County: |
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4H Year: |
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Horse Projects: Circle all projects enrolled |
Horsemanship: 1 2 3 4 5 6 7 Games
Green Horse Ranch Horse Colt to Maturity
Packing Driving Miniature Horse |
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Years in each Project: List projects with years as needed |
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My horse project goals THIS year are: |
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Did you reach/achieve your project goal(s)? Briefly describe how you attempted/reached your goals. |
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Horse Project Activities
*Record ALL horse activities you did that helped you work toward your goals.*
Date: |
Horse Project |
Activity |
What you learned/worked on |
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- More activities are listed at the end of this record form.
Horse Project Feed Record
*Record ALL feed purchases for your individual horse(s) used for your horse project(s).*
Date: |
Horse Project |
Feed purchased: |
Purchased from: |
Price: |
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- More feed records are listed at the end of this record form.
Feeding Schedule
*List amount (by weight, not container or flakes) and type of feed given on routine schedule.*
Horse Name: |
Morning |
Mid-day |
Evening |
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Important Horse Contacts
Horse Owner: Phone: (___)____________
Veterinarian: Phone: (___)____________
Farrier: Phone: (___)____________
Other: Phone: (___)____________
Horse Project Health Record
*Record ALL health care (vet, dentist, deworming, vaccinations, body work) needs you provided for horse(s) used for your horse project(s).*
Date: |
Horse Name: |
Health Care Needed: *Include issue/reason, and person providing care.* |
Cost: |
Follow up care and/or |
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- More health records are listed at the end of this record form.
Horse Project Farrier Record
*Record ALL farrier work you provided for each horse used for your horse project(s).*
Date: |
Horse Name: |
Farrier Work Needed: |
Cost: |
Next appointment date: |
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- More farrier records are listed at the end of this record form.
Horse Project Tack & Equipment Record
*Record ALL tack and/or equipment purchased for each horse used for your horse project(s).*
Date: |
Horse Project: |
Equipment Purchased: *Include horse’s name and purpose for equipment* |
Purchased from: |
Cost: |
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- More tack and equipment records are listed at the end of this record form.
Horse Project Financial Summary
*Total costs of each expense section in records - note reasons for income as needed*
Total Expenses |
Amount |
Feed |
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Health Care |
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Farrier |
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Tack & Equipment |
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Income (if any) |
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Total Expenses: |
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Additional Comments:
*Any extra information that applies to your horse project(s) - income included.*
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*Please attach any additional records to this packet. Remember that these records MUST be kept up-to-date to be assessed to the next level.*
- I have evaluated my records and believe that they are accurate, complete, and verify that this represents my own work.
4H Member: Date:
- I have reviewed this record book.
4H Club Leader: Date:
The U.S. Department of Agriculture (USDA), Montana State University and the Montana State University Extension Service prohibit discrimination in all of their programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital and family status.
4-H Shooting Sports Project Record
Printable version of Flathead 4-H Shooting Sports Record Sheets (PDF)
Year___________
Name___________________________________ Age_________ Date of Birth_________________
Club__________________________________________ Years in 4-H_______ Years in Project_______
Address________________________________________ Email________________________________
City___________________________________ State____________ Zip Code_____________________
Phone__________________________________ Cell Phone____________________________
This record contains project information on the following:
Air Pistol_____ Air Rifle_____ Archery_____ Small bore_____ Muzzle loading_____ Shotgun_____
Date Record Started_________________ Date Record Completed_________________
Member Signature:
Leader Signature:
The U.S. Department of Agriculture (USDA), Montana State University and the Montana State University Extension Service prohibit discrimination in all of their programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital and family status.
Equipment Inventory
It is important that you keep an accurate inventory of what you own. Keep this page up to date. You may want to make a copy of your inventory and put it in a safe place.
Item |
Date Purchased |
Purchase Price |
Model Number |
Serial Number |
Date Sold or Traded/Value |
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Archery Shooting Record
Discipline: _______________________________________________________
Date |
Location/Event |
Round Score |
Total Score |
Total X's |
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Shooting Record
Air Rifle / Precision Rifle
Date |
Location/Event |
Prone |
Standing |
Kneeling |
Total |
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Shooting Record
Small Bore Pistol
25 Yd. |
50 Yd. |
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Date |
Location/Event |
Slow Fire |
Rapid Fire |
Timed Fire |
Total |
Slow Fire |
Rapid Fire |
Timed Fire |
Total |
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Shooting Record
Air Pistol
Date |
Location/ Event |
Individual Target Score |
Total Score |
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Shooting Sports Leadership Activities
Date |
Activity Performed |
Result(s) |
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Special Awards and Recognition
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